Technical documentation and conformityThe groundwork shrinks.The signature stays with you.
Conformity documentation is the least popular job in engineering. Recurring, fiddly, and it visibly earns nothing. So it gets pushed back and, at the end, copied together quickly out of old files. That is exactly where the gaps come from.
- Every answer with a source
- Inside your software landscape
- Acceptance against written criteria
Where your data sits is your decision — three deployment models, from EU cloud to fully on-premise, are set out on Sheet 1.
The work nobody wants to do.
Three gaps are well known: the currency gap (the risk assessment describes a machine you no longer build that way), the modification gap (at what point does an adjustment become a substantial modification) and the coverage gap (the standard declaration goes out with a machine that departs from the standard).
And from 20 January 2027 the new Machinery Regulation (EU) 2023/1230 applies. If you build a handful of machines a year, you rework a few documents. If you ship in volume, you have an operational risk.
What such a gap actually looks like inside a project folder is shown in Test report 05 on technical documentation, using two documents that share a release date.
The dimensioning.
On this sheet the evidence is the expert report and the test record. A dimension never stands bare in a drawing — it has an extension line onto the edge it refers to. That is exactly what a source does for a statement.
What the agent may do. And what it may never do.
This is what the agent does
- derive the draft from comparable orders
- back every statement with its source
- cross-check documents against each other
- report contradictions and missing sources
- ask about what it cannot know
This stays with the engineer
- the technical judgement
- the decision on a substantial modification
- the declaration of conformity
- the signature
On real data, not on a demo.
Documentation and risk assessment: the fourth gap
480 files, 26 bought-in components, 3 directives. The agent does the groundwork, the engineer checks and releases — and finds a contradiction nobody was looking for.
Where this sheet begins.
What decision-makers rightly ask.
Does the agent produce our declaration of conformity?
No. It produces a sourced draft of the supporting work — risk assessment, cross-checks, references. The judgement, the declaration and the signature stay with the engineer. On this sheet the line above is not a matter of style, it is liability.
What changes with Machinery Regulation 2023/1230?
From 20 January 2027 it applies in full. If you build a handful of machines a year, you rework a few documents. If you ship in volume, you need a process that carries the transition — and that shows which documents are affected.
What if the agent cannot find a source?
Then it reports that instead of passing over the gap — see item 4 in the drawing. A reported missing source is worth more than documentation that merely looks complete.
What does getting started cost?
€1,200 excl. VAT for the structure and data analysis. After that you decide again. The proof of concept is a fixed price of €9,800 excl. VAT for one week; the result is yours even if you say no.
Bring a product series with you.
30 minutes, no slide deck. We walk through which documents belong to one of your product series and where the cross-checks happen by hand today.
Arrange a 30-minute call →